Secretary needed at Hamilton Health Sciences Hamilton, Ontario, Canada – Apply now

May 24
By | Jobs
The Secretary of Clinical Practice & Education will provide on-site secretarial support to the managers and other education staff in the service as required. Collaboration with other administrative colleagues in the portfolio is an important aspect of this position. This role performs administrative and organizational functions to support the Education Funding Office. It includes monitoring voicemail and email, and providing the first point of contact for all education funding and bursary inquiries including the HHS Health Professional Tuition Assistance Program, HHS Staff Education and Development Fund and select hospital bursary programs. The secretary will organize and compile data for the annual disbursement reports to the funding agencies on behalf of the Education Funding Office. The secretary will also complete orientation registration in the Learning Management System and related processes for Health Professions and Nursing Orientation programs, support all types of educational events including scheduling rooms and equipment, room setup, registering learners in events, collating attendance data and assembling evaluation data. Other duties include providing central support for Career Planning opportunities for High School students, arranging committee meetings, participating in meetings, room/equipment booking, room set up, catering as required, and learner registration. Other duties as assigned.

  • Graduate of Community College Business Secretarial program or equivalent
  • 3 to 5 years experience in a secretarial role
  • Demonstrated ability to handle confidential information and apply discretion, including support of educational reimbursement processes
  • Demonstrated proficiency in the following applications: Microsoft Word, PowerPoint, Access, Excel, Outlook, Project, PeopleSoft Financials, PS Time & Labour, PS Recruitment, and Budget Tool
  • Strong administrative and organizational background with an ability to prioritize, multi-task, schedule and carry out tasks with strong attention to detail
  • Superb organization and time management skills
  • Excellent communication and interpersonal skills within a professional environment
  • Demonstrated event management skills
  • Effective and creative problem-solving abilities
  • Team player with a strong sense of ownership and accountability
  • Demonstrated ability to work independently
  • Demonstrated record in pursuing own continuing professional development
  • Positive attitude combined with excellent customer service skills
  • Demonstrated ability to liaise with various community organizations as a representative of HHS
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As a condition of employment, you are required to submit proof of full COVID-19 vaccination to Employee Health Services.



Primary Location


This position will be located at

Juravinski Hospital


Interprofessional Development



Hours per week


Number of Openings


Union Code

Non Union Employees

Minimum Salary


Maximum Salary


Post Date

May 22, 2023, 11:00:00 PM

May 29, 2023, 10:59:00 PM

Unit Summary

Clinical Education is an integral part of Clinical Practice & Education (CP&E) within the Interprofessional Development Portfolio. The Interprofessional Development Portfolio supports professional practice across HHS by ensuring the appropriate practice standards, education, processes, systems and structures are in place. The portfolio fosters the community, regulatory bodies and academic linkages necessary to develop and sustain a quality practice environment. As part of the Interprofessional Development Portfolio, Clinical Practice & Education supports HHS staff with their education, professional development and practice needs. Services provided include staff education and development, patient education, education coordination for learners, computer systems education and hospital libraries.

Schedule Work Hours

Monday to Friday; days


Hamilton Health Sciences fosters a culture of patient and staff safety, whereby all employees are guided by our Mission, Vision, Values, and Values Based Code of Conduct. Hamilton Health Sciences is a teaching hospital and all staff and physicians are expected to support students and other learners.

To be considered for this opportunity applicants must apply during the posting period. All internal and external applicants may ONLY apply via the Careers website.

Hamilton Health Sciences is an equal opportunity employer and we will accommodate any needs under the Canadian Charter of Rights and Freedom, Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code. Hiring processes will be modified to remove barriers to accommodate those with disabilities, if requested. Should any applicant require accommodation through the application processes, please contact HR Operations at 905-521-2100, Ext. 46947 for assistance. If the applicant requires a specific accommodation because of a disability during an interview, the applicant will need to advise the hiring manager when scheduling the interview and the appropriate accommodations can be made.

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This competition is open to all qualified applicants, however, qualified internal applicants will be considered first. Past performance will be considered as part of the selection process. If you are a previous employee of Hamilton Health Sciences, please note: the circumstances around an employee's exit will be considered prior to an offer of employment

Proficiency in both Official Languages, French and English, is considered an asset

If this position is temporary, selection for this position will be as per the outlined Collective Agreements:

Article 30 (k), CUPE Collective Agreement

Article 10.7 (d), ONA Collective Agreement

Article 13.01 (b) (ii), OPSEU 273 Collective Agreement

Article 14.04, OPSEU 209 Collective Agreement

Article 2.07 and Article 13, PIPSC RT Collective Agreement

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