Executive Assistant needed at Lactalis Canada Toronto, Ontario, Canada – Apply now

Job Title: Executive Assistant

Location: Toronto, ON

About Us:

Lactalis Canada is enriching and nurturing the lives of Canadians with a diverse offering of dairy products such as Black Diamond Cheese, Lactantia Milk, Astro Yogurt, Balderson Cheese, and Cheestrings; our products are in 94% of Canadian homes! For over 140 years we’ve grown through innovation and a strong dedication to quality, and we’re looking for like minded individuals to keep that growth progressing by joining our team!

We offer a hybrid working model to accommodate the evolving needs of our employees, allowing for flexible work-weeks with 40% work-from-home. Our office has a collaborative, newly renovated workspace with a number of amazing benefits; free parking, free coffee, free yummy Lactalis snacks, a free on-site gym and other great perks to provide the best possible environment for success!

About the opportunity:

The incumbent works under limited supervision, primarily supporting an SVP level executive or above as well as a small group of executives with day-to-day office activities including calendar management, organizing/proofing/formatting information for use in meetings, handling confidential business information and making travel arrangements. The incumbent manages the organization of regularly occurring meetings and conferences and is responsible for all aspects of the events.

The attributes we are looking for:

• Plan and coordinate regularly occurring meetings and conferences (both onsite and off-site) including but not limited to budget management, venue procurement, catering (including tasting selection), transportation, accommodations, collection and distribution of communication materials (including minutes).
• Assist in reviewing and editing highly confidential documents and presentations for internal distribution.
• Manage department budget for expenses related to events (including meetings) and office supplies. Manage all invoices and cost allocations for budget responsibility.
• Prepare and submit all expenses on behalf of the SVP and upon request, approve expenses for the direct reports in their absence.
• Identify and select vendors to obtain the best rates in conjunction with the corporate purchasing policy.
• Maintain a strong understanding of the company and structure to ensure all appropriate parties are involved in applicable projects and communication.
• Provide administrative assistance to any Lactalis team member outside of those listed above, from France or elsewhere, as required.
• Perform all other clerical duties such as translations, invoice processing and data entry as required.
• Provides assistance and training to lower-level employees as required.

What you will bring:

• Post-secondary degree or diploma
• Minimum five (5) years’ experience in a similar role
• Strong communication skills. Fluency in French is an asset
• Ability to be handle confidential and sensitive information
• Proficient with MS Office software is essential
• Independently identifying, planning and executing on objectives is required
• Strong analytical, problem solving and decision- making skills
• Excellent verbal and written communication skills with a high level of accuracy and attention to detail
• Ability to work independently while supporting a collaborative team environment

What Lactalis will offer:

Lactalis Canada believes in rewarding its people with the following comprehensive benefits package and perks:

· Competitive Compensation packages

· A Performance-Based Bonus System

· 4 Weeks of Vacation

· Comprehensive extended Health and Dental Benefits effective day 1

· A Pension Program with an Employer Match at 100% of up to 6%

· Tuition reimbursement plan of up to $3,000/year

· A Volunteer Day to give back to your community

· Learning and Development opportunities

· A commitment to internal career advancement with potential for international mobility

· Maternity / Adoption / Parental top up program

· Paid bereavement and jury duty time off

· Paid leave to an employee for either an application or confirmation of citizenship

· Flexibility for course examination

Diversity, Equity & Inclusion/EOE

Bring Your Uniqueness to Grow Our Culture

We believe each and every individual within the organization provides value. When we encourage and include the voices of all diverse backgrounds and perspectives, we open doors to unforeseen growth and allow individuals to bring their full authentic selves to work. In order to celebrate the uniqueness of our people and the communities in which we operate, we are committed to cultivating a fair and inclusive workplace that fosters real belonging for all.

Lactalis is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the member of the Talent Acquisition team in a timely fashion of any disabilities that requires accommodation measures in order to enable you to be assessed in a fair and equitable manner.

Information received relating to accommodation measures will be addressed confidentially.

• Please note Lactalis Canada does not request a credit check or conduct other background checks through the LinkedIn application process. If any of the foregoing is required, a Lactalis Canada employee will contact you after a Job Offer has been signed by you.