Summary Of Responsibilities
Bookkeeping
- Receive cash, cheques, and credit cards; issue receipts for all cash/cheque/credit card transactions, prepare daily cash reconciliations and perform cash float box count
- Record miscellaneous cash receipts
- Process online credit/debit card payments
- Perform data entry of books of original accounts, and operating and capital budgets as necessary
- Calculate and allocate HST on all cash receipts
- Reconcile ancillary revenue, student loan and student financial assistance bursary accounts
- Assist in the full cycle and reporting of accounts payable and receivables
- Assist in the preparation of special purpose funding and University year-end audit working papers
- Assist with internal and external audits
- Assist with financial reporting and analysis
- Process non-credit course payments
- Assist studio facilities staff with recording and reconciling sales of class material supplies
- Summarize journal entries, budget transfers, internal compensation transfers and stock transfer monthly journal entries
- Assist budget owners in the administration of their budgets and reporting
- Record and reconcile transactions for online commerce system
- Maintain the electronic filing system for all reporting documentation
- Assist in the preparation of reports for grants, donations, and other revenue streams.
Accounts Payable
- Distribute all cheques
- Perform data entry for EFT payments
- Provide back-up support and relief for Senior Accounts Payable/Accounts Receivable Clerk, when needed
Student Accounts
- Work with the Senior Student Accounts Clerk in providing students with information regarding fee assessments, refunds, payments, and outstanding balances
- Provide back-up support and relief for Senior Student Accounts Receivable Clerk, when needed
General
- Assist with implementation of online commerce system
- Assist the Controller in special projects as required
- Assist with IT system related projects and process improvements, including the implementation of university wide changes, technology upgrades, workplace culture initiatives, and sustainability.
- Assist in the implementation, upgrade testing, documentation and ongoing administration of Colleague and other Finance office systems
- Support the Director, Finance and Controller in other related duties that contribute to the successful operation of the Finance office, and maintain confidentiality as required
Qualifications
- Post-secondary diploma in accounting, business, finance or equivalent
- Minimum of one (1) year of accounting work experience, or equivalent, with demonstrated strength in customer service
- Strong mathematical and computer skills, and a working knowledge of all Microsoft office applications
- Demonstrated attention to detail and the ability to prioritize tasks and meet deadlines
- Strong interpersonal and oral & written communication skills
- Demonstrated commitment to the principles of equity and diversity, and experience promoting a respectful work and learning environment for students, staff, and faculty
Compensation:Â Hiring Range – $22.12 to $26.14per hour commensurate with experience, plus 4% vacation pay and 7% in lieu of benefits; Salary Range – $22.12 to $30.42 per hour
Hours of Work:Â This opportunity will be either full-time (Monday to Friday, for a total of 35 hours per week) or part-time depending on the availability of the candidate. This is a temporary contract expected to continue until March 29, 2024.
The incumbent in this role will be expected to report to work on campus.
Please review the OCAD University’s Safety Measures for all up-to-date information regarding COVID-19 protocols.
OCAD University’s vaccine mandate will be in abeyance until further notice. However, to ensure continuity of teaching, learning and campus activities throughout the year, the University expects all students, staff and faculty to maintain up-to-date vaccination records.
Application Deadline:Â Interested applicants are invited to submit an updated resume, with a cover letter by selecting “Apply Now” below. The review of applications will begin immediately and will continue until the position has been filled.
As an institution committed to art, design, digital media and related scholarship, OCAD University recognizes the profound and essential value that diversity brings to the creation, reception and circulation of creative practices and discourse. OCAD University understands that valuing diverse creative practices and forms of knowledge are essential to and enrich the institution’s core mission and vision as an art and design university with a local and global scope.
As an employer committed to employment equity, we encourage applications from members of equity-seeking communities including women, racialized and Indigenous persons, persons with disabilities, and persons of all sexual orientations and gender identities/expressions.
We encourage members of designated equity-seeking groups to self-identify within the voluntary Applicant Questionnaire .
OCAD University is committed to providing an inclusive and barrier free experience to applicants with accessibility needs. Requests for accommodation can be made at any stage during the recruitment process. Please contact People & Culture for more information or refer to OCAD U’s Policy of Accommodation in Employment for Persons with Disabilities .
All qualified persons are encouraged to apply; however, Canadians and permanent residents of Canada will be given priority. While we thank all candidates for their interest, only those short-listed will be contacted.
